Requirements relating to transcripts

Transcripts must conform to the following requirements:

Paper copies

  • no more than one hearing day per volume;
  • each volume must have a title page which identifies the hearing location and date, the Court file number, the presiding Judge is to be identified, the names of counsel present and the parties represented, the court registrar’s name and the court reporter's name;
  • each volume must have a table of contents which is generated by the Word “Table of Contents” feature, which will include a list of witnesses called by counsel and the filing of exhibits by number;
  • each speaker is to be identified by name;
  • each recess, adjournment, or other break will be clearly noted as BREAK, RECESS, ADJOURNMENT or CONCLUDED;
  • each volume shall be securely bound stapled or Cerlox bound;
  • all pages shall be numbered at the top centre of the page;
  • each line shall be numbered for easy reference using the automatic numbering function available in Microsoft Word;
  • the last page shall have a certificate bearing the transcriptionist’s signature, typed name and date;
  • starting and finishing times shall be indicated on all hearing transcripts;
  • new paragraph or new speakers shall be indented no more than fifteen (15) spaces from the left margin;
  • a maximum of five (5) spaces shall be left after a colon before continuing with text;
  • each page shall contain no less than twenty-eight (28) lines per page, using a 12 pitch font with the exception of the cover, the front page and the last page;
  • font to be used is Courier new;
  • names and complete addresses of witnesses called to testify shall be indicated in the transcript;
  • Margins to be no greater than:
    • Top Margin: 1.0” (the top margin refers to the space between the top edge of the page and the first line of the text)
    • Bottom Margin: 1.0” (the bottom margin refers to the space between the bottom edge of the page and the last line of the text) 
    • Left Margin: 1.5” (the left margin refers to the space between the left edge of the page and the first character of the text, other than the line number)
    • Right Margin: 1.0” (the right margin refers to the space between the last character of the text and the right edge of the page)

Electronic Copies

  • transcripts to be prepared in Microsoft Word 2003 format, unless otherwise instructed by the Project Authority in its sole discretion with 30 days notice.
  • the label, on the CDs shall include the name of the case, the court file number, the name of the presiding Judge and the date and location of the hearing;
  • the set up is to be consistent, where applicable, with the printed version requirements set out above;
  • the last page shall have a certificate bearing the transcriptionist’s signature, typed name and date;
  • starting and finishing times shall be indicated on all hearing transcripts;
  • new paragraph or new speakers shall be indented no more than fifteen (15) spaces from the left margin;
  • a maximum of  five (5) spaces shall be left after a colon before continuing with text;
  • each page shall contain no less than twenty-eight (28) lines per page, using a 12 pitch font with the exception of the cover, the front page and the last page;
  • font to be used is Courier new;
  • names and complete addresses of witnesses called to testify shall be indicated in the transcript;
  • Margins to be no greater than:
    • Top Margin: 1.0” (the top margin refers to the space between the top edge of the page and the first line of the text)
    • Bottom Margin: 1.0” (the bottom margin refers to the space between the bottom edge of the page and the last line of the text)
    • Left Margin: 1.5” This refers to the space between the left edge of the page and the first character of the text other than the line number.
    • Right Margin: 1.0” (the right margin refers to the space between the last character of the text and the right edge of the page)

The transcripts shall be prepared in accordance with the following guidelines:

  • Canadian spelling shall be used at all times for terms such as “favour”, “colour”, “judgment” honour etc.
  • The term “Justice” shall be utilized instead of “the Court” when referring to statements made by the presiding judge.
Date modified: